Food safety checklist template

This food safety checklist helps kitchen managers and inspectors record hygiene checks in a consistent way, directly on a phone or tablet. Each point is marked as correct or needing correction, and comments document what must be fixed.

What is this food safety checklist for?

Use it for daily opening checks, weekly self-inspections or internal audits. After entering the inspector's name, email and the date, you review staff hygiene (clean clothing, frequent and proper hand washing), equipment (surfaces and utensils washed and sanitised, suitable gloves and tongs), cross-contamination (separate fridges for cooked food, separate chopping boards and knives) and storage (frozen food kept at -18 °C, out-of-date chilled goods removed). Each completed check is saved, building a clear history of your controls.

Who is it for?

• Restaurants, cafés and food trucks
• Canteens in schools, hospitals and companies
• Caterers and central kitchens
• Quality managers supervising several sites

How to adapt it in Mailpro

• Edit the checkpoints and texts to match your own procedures, and add your logo and colors.
• Use conditional questions to request a comment as soon as a point needs correction.
• Add a file upload so inspectors can attach a photo of the problem.
• Share the checklist by link or with a QR code posted in the kitchen. Every completed inspection arrives in Mailpro.

Tips

• The point on cooked foods in separate fridges appears twice: remove the duplicate.
• Add temperature checks for chilled storage and cooking if they are part of your routine.
• Agree on who corrects each issue and by when, and note it in the comments.
• This template supports your routine but does not replace your HACCP plan, mandatory training or local regulations.

Frequently asked questions

Is this a food hygiene checklist or a food safety inspection checklist?

Both. It covers hygiene practices and can serve as an internal inspection record; adapt the wording to your purpose.

How often should a kitchen food safety checklist be completed?

It depends on your activity and local requirements. Many kitchens run a short daily check and a fuller weekly one.

Can I customise this food safety checklist template for each site?

Yes. Duplicate it and add a site field or site-specific checkpoints.

Questions in this template

1. Inspector's Name
2. Email
3. Date

1. Employees wear clean and proper clothing
   Correct · Needs correction
2. Hands are washed properly and frequently
   Correct · Needs correction
3. Equipments and food contact surfaces are rinsed, sanitized, washed before every use
   Correct · Needs correction
4. Food is handled with suitable utensils (gloves and tongs)
   Correct · Needs correction

1. Cooked/ ready to eat foods are stored in separate fridges
   Correct · Needs correction
2. Separate chopping boards, knives and other equipment used for different food
   Correct · Needs correction

1. Frozen food is kept at -18°C
   Correct · Needs correction
2. Cooked/ ready to eat foods are stored in separate fridges
   Correct · Needs correction
3. Out of date chilled goods are removed
   Correct · Needs correction
4. Comments