Online rental application form template

This rental application form lets prospective tenants apply for your apartment or house online, with all the information you need to compare candidates. It replaces paper files and incomplete emails with one clear, consistent submission.

What is this rental application form for?

Share it after a viewing or directly in your listing. Applicants enter their contact details and current address, then their employment situation: employer, length of employment and monthly income. They indicate a preferred move-in date and whether they have pets, with a follow-up field to describe them. A screening section asks about past evictions, felony convictions and bankruptcy, with room to explain any yes answer. The form ends with a confirmation and a signature.

Who is it for?

• Private landlords renting one or several units
• Property managers and real estate agencies
• Housing cooperatives and student residences
• Holiday and furnished rental owners selecting long-stay tenants

How to adapt it in Mailpro

• Edit the questions and texts, change the currency of the salary field and add your logo and colors.
• Conditional questions already show the pets field only when relevant; do the same for co-applicants or guarantors.
• Add a file upload so applicants can attach pay slips or an ID document.
• Share the form by link in your listing, by QR code during viewings or in a Mailpro newsletter. Applications arrive in Mailpro.

Tips

• Tenant screening rules differ from one country or state to another: check which questions you may legally ask. This template does not replace legal advice.
• Indicate the property address in the introduction if you manage several units, or add a question for it.
• Tell applicants how and when you will reply.
• Delete applications you no longer need once the unit is rented.

Frequently asked questions

Is an online rental application accepted like a paper one?

For collecting information, yes. For the lease itself, follow the signature rules that apply where the property is located.

Can I use the same tenant application form for every property?

Yes. Add a question listing your properties, or duplicate this rental application template for each one.

What should a rental application include?

Identity, contact details, income, move-in date and the information your local rules allow you to verify.

Questions in this template

1. First name
2. Last name
3. Email address
4. Phone number
5. Address of residence
6. City
7. State / Province
8. Country
9. Are you currently employed?
   Yes · No
10. Current employer
11. Length of employment
12. Monthly salary (USD)
13. Preferred move-in date
14. Do you have any pets?
    Yes · No
15. Tell us about your pets
16. Have you ever been evicted?
    Yes · No
17. Have you ever been convicted of a felony?
    Yes · No
18. Have you ever declared bankruptcy?
    Yes · No
19. If you answered yes to any of the questions above, please explain
20. Confirm
21. Signature