Charity run registration form

This charity run registration form handles everything participants need to sign up for your solidarity race: choice of distance, team, T-shirt size and fundraising goal. Runners, walkers and families register online, and you get a clean list ready for race day.

What is this charity run registration for?

Participants first choose their race: a 5 km walk, a 5 km run, a 10 km run or a kids' race. They say whether they run in a team, pick a T-shirt size, set a personal fundraising goal and indicate whether they would like a personal fundraising page. Their identity, date of birth, contact details and an emergency contact follow, with a final health statement. It works as a fun run registration form as well as a classic race registration form for a more competitive event.

Who is it for?

• Charities organising solidarity races or walks
• Schools and parent associations running a sponsored run
• Companies organising a team event for a good cause
• Sports clubs and town councils hosting a community race

How to adapt it in Mailpro

Modify the questions and texts: rename the distances, add an entry fee category or a club name. Add your logo and colours. Conditional questions only ask for the team name when the participant runs in a team. If you charge an entry fee, you can add online payment to the form. Share it by link, with a QR code on your posters or in a Mailpro newsletter; registrations arrive in Mailpro, and you can tag participants by race to send them the right practical information.

Tips

• Close registration a few days before the race to prepare bibs and T-shirts.
• Ask parents to register children and add their contact details for the kids' race.
• Remind participants that the health statement does not replace medical advice; follow the rules of your sports federation or local authority.
• Send fundraising tips to registered runners to help them reach their goal.

Frequently asked questions

Can I use this 5k registration form for a single distance?

Yes. Simply keep one race in the list or delete the question.

Do participants need a medical certificate?

It depends on the country and the type of event. Check the applicable rules and adapt the health question accordingly.

How do I manage teams in a charity run registration?

Each member registers individually with the same team name, so you can group them easily when reviewing the responses.

Questions in this template

Your race

1. Choose your race
   5 km walk · 5 km run · 10 km run · Kids' race (under 12)
2. Are you running in a team?
   No · Yes
3. Team name
4. T-shirt size
   XS · S · M · L · XL · Child

Your fundraising

1. Your fundraising goal
2. Would you like a personal fundraising page?
   No · Yes

Your details

1. First name
2. Last name
3. Date of birth
4. Email
5. Phone
6. Emergency contact (name and phone)
7. Health