Summer camp registration form

This summer camp registration form lets parents enrol their child in a few minutes from a phone or computer. Over four short pages, they provide the child's details, choose a session, request morning care if needed, share health information, give their contact details and an emergency contact, and confirm the authorisations required.

What is this camp registration form for?

Every summer, organisers need reliable information on each child before the first day. This form collects it in a structured way: date of birth and school year to build groups, choice of week to plan staffing, and morning care from 7:30 am for working parents. The health section covers allergies, special diets and current treatments, and asks whether the child can swim, essential for water activities. Parents also decide whether photos may be taken for the camp memories. All this information is kept together, so staff can find what they need quickly.

Who is it for?

• Day camps and holiday clubs run by municipalities
• Sports clubs offering summer courses
• Associations organising nature, art or science camps
• Schools and parishes running holiday activities
• Private camps registering children for one or several weeks

How to adapt it in Mailpro

Use this camp registration form template as a base and enter your session dates, times and activities. Edit the questions and texts, for instance the wording of the authorisation, and add your logo and colours. Share the form by link on your website, by QR code on posters at school or in a Mailpro newsletter to families. Registrations arrive in Mailpro, and you can set tags on contacts according to their answers, such as the chosen week, to send each group practical information before the camp starts.

Tips

• Replace the placeholder dates as soon as your calendar is fixed.
• Remind parents that health information is shared only with camp staff, as the introduction states.
• Check that the authorisation text matches the rules that apply to your organisation; the template does not replace legal advice.
• Send a reminder with the list of items to bring a week before the start.

Frequently asked questions

Can I register several children with one summer camp registration?

The form is designed for one child per submission, which keeps health information clear. Parents simply fill it in again for a brother or sister.

Is this a summer camp registration form for kids of all ages?

Yes. Adjust the class or year question and the activities to the age groups you welcome.

Can parents update information later?

Ask them to contact you; you can then update the details in Mailpro.

Questions in this template

The child

1. Child's name
2. Date of birth
3. School class or year

The session

1. Session
   Week 1 (dates to be confirmed) · Week 2 (dates to be confirmed) · Both weeks
2. Morning care from 7:30 am
   Yes, I need morning care

Health

1. Allergies or special diet
2. Current medical treatment
3. Can your child swim?
   Yes · A little · No
4. Photos
   I allow photos of my child for the camp memories · I do not allow photos

Parent or guardian

1. Parent or guardian's name
2. Email
3. Phone
4. Emergency contact (name and phone)
5. Authorisation