Catering order form for events

This catering order form lets clients order food for their event in one guided process: event details, delivery or pick-up, menu choices, dietary needs and payment. Your kitchen receives complete orders instead of fragmented phone calls.

What is this catering order form for?

Use it for birthday parties, corporate lunches, weddings, receptions or any event you cater. Clients enter the date of their event, choose between pick-up at your kitchen and delivery, give a preferred time and their contact details, and say how many guests they expect. A menu page lets them add dishes one by one, such as a spinach and arugula salad or a tarragon chicken, before they mention allergies or dietary needs, choose a payment method and give consent.

Who is it for?

• Caterers and event food services
• Restaurants offering take-away platters
• Bakeries and delicatessens taking party orders
• Corporate canteens handling meeting room catering

How to adapt it in Mailpro

• Replace the sample dishes with your own menu, add prices and quantities, edit the texts and apply your logo and colors.
• Conditional questions can show the delivery address only when delivery is chosen.
• Add online payment to collect a deposit or the full amount with the order.
• Share the form by link, by QR code on your menus or in a seasonal Mailpro newsletter. Orders arrive in Mailpro.

Tips

• State a minimum notice period and minimum order in the introduction.
• Always read the dietary needs field carefully; for allergies, follow your local food safety rules and confirm with the client.
• Offer seasonal menus by duplicating the form.
• Confirm each order in writing with the final price.

Frequently asked questions

Can I use it as a catering request form for quotes?

Yes. Remove the payment page and the order becomes a catering inquiry form: you reply with a tailored quote.

How do I build my own catering order form template?

Copy this one, replace the dishes and options, and keep it as your standard catering form for every season.

Can clients order for a large number of guests?

Yes. The guest count is an open field; set your limits in the introduction.

Questions in this template

1. Today's date
2. Date of your event
3. How would you like to receive your order?
   Pick up at our kitchen · Deliver to my address
4. Preferred pick-up or delivery time

1. Your name
2. Email address
3. Phone number
4. How many guests are you expecting?

1. Street and number
2. City
3. State / Province
4. Country
5. Anything else we should know?

1. Spinach and Arugula Salad with Petite Peas
   Yes, add this dish
2. Dijon Mustard & Tarragon Sauced Chicken
   Yes, add this dish
3. Sauteed Spring Asparagus with Lemon Zest
   Yes, add this dish
4. Roasted Apple & Spring Leek-Stuffed Pork
   Yes, add this dish
5. Any dietary needs or allergies?
6. How would you like to pay?
   Cash on delivery · Debit or credit card · PayPal
7. Your consent