Quote request form template

This quote request form helps prospects describe their project precisely so you can send a tailored estimate quickly. It adapts to individuals and businesses, and gathers needs, budget, deadline and supporting documents in three short pages.

What is this quote request form used for?

Instead of a vague contact message, you receive a structured brief: the type of service (design, installation, maintenance, consulting), a description of the project, an estimated budget range, the desired completion date and the best time to call. Business customers also give their company name, VAT number and role, while individuals skip those questions. Plans, photos or specifications can be uploaded directly, which often makes a site visit or a second exchange unnecessary.

Who is it for?

• Tradespeople and contractors in construction, renovation or installation
• Agencies and freelancers in design, web or communication
• Maintenance and repair services
• Consultants and B2B service providers

How to adapt it in Mailpro

Replace the list of services and budget ranges with your own, rewrite the introduction and add your logo and colours. The individual or business choice already uses conditional questions, and you can add others, for example technical questions only for installation requests. Prospects attach files directly. Share the form with a link on your website, a QR code on your vehicles or brochures, or in a Mailpro newsletter; requests arrive in Mailpro, and you can tag contacts by type of need.

Tips

• Offer budget ranges rather than an open amount: prospects answer more easily.
• State your response time and keep it; speed often wins the deal.
• Ask for photos whenever the job depends on existing conditions.
• Follow up on requests that did not lead to an order to understand why.

Frequently asked questions

Is an estimate request form the same as a quotation request form?

Yes, the wording depends on the country and sector, but the purpose is identical: collecting the information needed to price a job.

Should I put a request a quote form on every page of my website?

A link in the menu and on each service page is usually enough. The important thing is that it is easy to find.

Can I reuse this quote request form template for different services?

Yes. Duplicate it and adapt the questions for each service line, so prospects only see what concerns them.

Questions in this template

About you

1. You are…
   An individual · A business or organisation
2. Company name
3. VAT number (optional)
4. Your role
5. First and last name
6. Email
7. Phone

Your project

1. What do you need?
   Design and creation · Installation · Maintenance or repair · Consulting · Other
2. Describe your project
3. Plans, photos or specifications (optional)

Budget and timing

1. Estimated budget
   Less than 1,000 · 1,000 to 5,000 · 5,000 to 20,000 · More than 20,000 · I don't know yet
2. Desired completion date
3. Best time to call you
   Morning · Afternoon · Evening