Purchase request form for purchase orders

This purchase request form lets customers or colleagues order items with quantity and size in a guided, three-page flow: contact details, delivery address and order. It suits clothing, uniforms, merchandise and any product sold in variants.

What is this purchase request form for?

Use it for small product runs or internal orders without opening an online shop: club jerseys, company uniforms, event T-shirts or branded goodies. The first page collects name, email and phone, the second the full delivery address with special instructions. On the last page the person selects a quantity from one to six, picks a size from XS to XXL and chooses how to pay, by card or PayPal. Every submission is a complete purchase order form, ready for processing.

Who is it for?

• Sports clubs and schools ordering kits and uniforms
• Companies managing workwear and merchandise for employees
• Associations and bands selling merchandise
• Small brands taking pre-orders for a collection

How to adapt it in Mailpro

• Edit the products, sizes, quantities and texts, and add your logo and colors.
• Add online payment so the order is paid when it is submitted.
• Use conditional questions to show the size question only for clothing items, or to ask for a cost centre for internal orders.
• Share the form by link, by QR code at the club house or in a Mailpro newsletter. Orders arrive in Mailpro.

Tips

• Add a size chart in the introduction to reduce exchanges.
• Show the unit price and delivery fees clearly before payment.
• Set an order deadline when you group orders with a supplier.

Frequently asked questions

Can I use it as an internal purchase requisition form?

Yes. Replace sizes with item references, remove payment and add a manager approval question: employees then request purchases instead of buying directly.

What is the difference with a purchase order request form?

A purchase order request usually goes from a department to purchasing, while this form also works for customers. The structure is the same.

Can I save my version as a purchase request form template?

Yes. Adjust it once, then duplicate it for each new product or campaign.

Questions in this template

1. Your name
2. Email address
3. Phone number

1. Street address
2. City
3. State or province
4. Postal or ZIP code
5. Country
6. Special instructions

1. How many would you like?
   1 · 2 · 3 · 4 · 5 · 6 · 7 · 8 · 9 · 10
2. Which size fits you best?
   XS · S · M · L · XL · XXL · XXXL
3. How would you like to pay?
   Debit or credit card · PayPal