Availability poll: which date suits you best?

This availability poll helps you find the date and time that suit the most people. Participants tick every slot when they are free, and the most popular option appears as soon as they have voted.

What is an availability poll for?

Finding a common slot for a group by email or phone takes time and generates confusion. This poll offers five precise time slots over the week, from a Monday evening to a Saturday morning, and accepts several answers. Each participant ticks all the slots that work for them, so you see not only the favourite option but also how many people can come to each one. It is a simple way to choose a date for a workshop, an information evening, a training session, a club activity or a meeting with volunteers.

Who is it for?

• Associations and clubs planning activities or meetings
• Trainers and coaches organising group sessions
• Teams scheduling a workshop with several departments
• Schools, parents' groups and community centres

How to adapt it in Mailpro

Replace the slots with your own dates and times, and rename the question if needed. Add your logo and colours. Share the poll by link, display a QR code or include it in your Mailpro newsletter; votes arrive in Mailpro. You can tag contacts according to the slots they selected, then send the invitation for the chosen date only to those who are available.

Tips

• Always state the full date and time of each slot, as in the template, to avoid misunderstandings.
• Offer enough variety: mornings, lunchtimes, evenings and a weekend slot.
• Close the vote at a fixed time and announce the result quickly.
• Mention the time zone if participants are spread across several regions.

Frequently asked questions

How does an online poll to pick a date work?

You propose several slots, participants tick all those that suit them, and the slot with the most votes wins.

Is this date poll different from a meeting poll?

It is similar, but it uses precise dates and times rather than days of the week, which suits one-off events.

Can participants change their answers?

Each vote is recorded when submitted. If someone's availability changes, they can tell you directly, or you can run a new vote.

Questions in this template

1. Your available slots (several answers)
   Monday evening, 6:30 pm · Tuesday lunchtime, 12:15 pm · Wednesday evening, 7:00 pm · Thursday morning, 9:00 am · Saturday morning, 10:00 am