Meeting date poll: which day suits you?

This meeting date poll helps you find the day that suits the most people for your next general meeting. Members tick every weekday when they are available, and the most popular day appears straight away.

What is a meeting date poll for?

Coordinating a date by email with dozens of people quickly becomes confusing. This quick poll asks one question: which days, from Monday to Friday, are you available? Several answers are allowed, so each participant indicates all the days they could attend. You immediately see which day has the most votes and can confirm the date with confidence. It works for a general meeting, a board meeting, a parents' evening or any recurring meeting you need to schedule.

Who is it for?

• Associations and clubs preparing their general meeting
• Building co-owners and residents' committees
• Project managers coordinating several teams or partners
• Schools and parent associations planning evening meetings

How to adapt it in Mailpro

Change the question and options: replace the weekdays with specific dates, add a time of day or include the weekend. Add your logo and colours so members recognise your organisation. Share the poll by link, QR code or in your Mailpro newsletter announcing the meeting; all votes arrive in Mailpro. You can tag contacts according to the days they selected to remind them of the chosen date.

Tips

• Mention the week or month concerned in the question to avoid any ambiguity.
• Give a deadline for voting so that you can send the official invitation in time.
• Check your statutes for the required notice period before choosing the date.
• For a single date and time slot, a short list of precise options works better than all weekdays.

Frequently asked questions

What is the difference between a meeting poll and a date poll?

Both find a common slot. A date poll offers specific dates, while this template uses days of the week, which is ideal when the week is already fixed.

Can participants choose several days?

Yes. The question accepts several answers, which gives a more accurate picture of availability.

How do I schedule a meeting poll for a large group?

Send the link to all members in one newsletter, set a voting deadline and announce the date that received the most votes.

Questions in this template

1. Available days (several answers)
   Monday · Tuesday · Wednesday · Thursday · Friday