Employee training request form

This training request form lets employees propose a course, seminar or conference they would like to attend. Topic, organisation, cost, duration and motivation are gathered in one request that the manager and HR can assess on concrete information.

What is a training request form for?

It structures an employee training request from the start. The employee describes the topic and the type of training (internal, external, online course or conference), names the training organisation and adds a link to the programme. They indicate the cost excluding VAT, the duration in days and preferred dates. Two key questions follow: why this training, and what will it change in their job? Finally, the urgency level helps HR plan the training budget for the year.

Who is it for?

• HR departments managing a training plan and budget
• Managers who want to support their team's development
• Employees preparing a training application form for a course
• Public bodies, schools and associations with continuing education policies

How to adapt it in Mailpro

Modify the questions and texts according to your training policy: add a cost centre, the manager's name or a field for the expected certificate. Add your logo and colours. Share the form by link, QR code or in an internal Mailpro newsletter announcing the annual training campaign. All requests arrive in Mailpro, where HR can review them in one place.

Tips

• Open the form at the right time, for example a few weeks before the training budget is set.
• Ask for a link to the programme: it saves back-and-forth about content and prerequisites.
• Insist on the "what will it change?" question; it is the most useful one for approval.
• Complete it with a short survey after the training to measure its benefits.

Frequently asked questions

How do I write a good training request?

Explain the link between the training and your current or future tasks, give the exact cost and dates, and show what you will bring back to the team.

Can this training request form template be used to identify training needs?

It handles individual requests. To map needs across a whole team, you can adapt it into a training needs form with more general questions.

Who should receive the requests?

Usually HR, with the manager informed. In Mailpro the answers are centralised, and you decide who follows them up.

Questions in this template

The training

1. Your name
2. Department
3. Training topic
4. Type of training
   Internal training · External training · Online course · Conference or seminar

Organisation and cost

1. Training organisation
2. Link to the programme
3. Cost (excluding VAT)
4. Duration (days)
5. Preferred dates

Your motivation

1. Why this training? What will it change in your job?
2. How urgent is it?
   Essential for my current role · Useful within the year · For my long-term development