How to Paste Without Formatting (Windows & Mac)
Copying text from Word, Google Docs or a website into your Mailpro newsletter often brings hidden styles with it — wrong fonts, ghost colors, broken spacing, even invisible HTML that can trigger spam filters. The fix is simple: paste as plain text.
Why it matters: bloated HTML from Word adds dozens of unnecessary tags. SpamAssassin penalizes that markup, and your campaign may land in the spam folder. Read our SpamAssassin guide for the full picture.
Universal shortcut: Ctrl + Shift + V (or Cmd + Shift + V)
Most modern apps and browsers support a single shortcut that strips formatting on paste:
- Windows / Linux: Ctrl + Shift + V
- Mac: Cmd + Option + Shift + V
Inside the Mailpro editor
The Mailpro drag-and-drop editor includes its own clean-paste tools — perfect when you do not want to rely on shortcuts:
- Click the Paste as Plain Text icon in the toolbar (the clipboard with a "T").
- If the content comes from Microsoft Word, use the dedicated Paste from Word button — it removes Word-specific tags while keeping your basic structure (headings, lists, links).
- Paste your content into the dialog and click OK.
Other handy methods
- Notepad (Windows) or TextEdit (Mac): paste your text there first, then copy and paste again into Mailpro. The intermediate step strips all formatting.
- Browser DevTools: right-click any styled text and choose "Copy as plain text" if available.
- "Paste and match style" on Mac apps: Cmd + Option + Shift + V matches the destination's style.
What to do after pasting
Once your content is clean, take 30 seconds to:
- Re-apply your styles using the Mailpro toolbar (bold, headings, links).
- Click Test & preview to make sure the email renders correctly across desktop and mobile.
- Run the built-in anti-spam test to confirm your spam score is low.
Skip the copy-paste — let AI write it
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