This guide builds a real form: registration for a weekend food and music event during Spicemas season. The same steps work for a tour booking, a school enrolment or a supplier enquiry.
Step 1: start a new form
Log in to Mailpro, open the forms section and choose create a form. Start from a blank page or pick a registration template to save time.
Step 2: add your fields
For our event, add:
- First name and last name (required).
- Email address (required).
- Mobile number, with a note to include the country code: +1 473 for Grenadian numbers.
- Number of tickets (drop-down).
- Where are you staying? (Grenada, Carriacou, Petite Martinique, or visiting from abroad.)
- Dietary requirements (optional text).
Only ask for what you need. Every extra field lowers the number of people who finish.
Step 3: add logic
If someone selects “visiting from abroad,” show an extra question about arrival date. Everyone else skips it. Branching keeps the form short for most people.
Step 4: add consent checkboxes
Add two separate, unticked boxes: “Send me news and offers by email” and “Send me reminders and offers by SMS.” Keep them optional. This gives you clear permission for future campaigns. Grenada’s Data Protection Act, 2023 is not yet in force, but consent is the standard it is built on, and it is already required by the rules of many overseas visitors.
Step 5: design
Add your logo and brand colours, a short welcome line and a festive header image. Check the mobile preview: most people will fill it in on a phone.
Step 6: connect to a list
Send registrations into a Mailpro contact list. Use form-to-contact synchronisation so each new registrant is added automatically, with their answers stored in contact fields.
Step 7: set up confirmations
Set an automatic confirmation email with the date, venue and what to bring. Add a reminder a day before with automated emails. For last-minute changes, such as a weather update, an SMS reaches people faster.
Step 8: share it
You can share your form by:
- A direct link in WhatsApp groups, social posts and emails.
- A QR code on flyers, posters and table cards.
- An embed on your website or booking page.
Step 9: watch responses
Follow registrations in real time, export them to a spreadsheet for the door list, and close the form automatically when you reach capacity.
Where the data goes
Registrations are stored in Switzerland on Mailpro’s private infrastructure, outside US jurisdiction, and never sold or rented.
Adapting the example
For a tour booking, replace ticket numbers with tour date, group size and pick-up point. For a school enrolment, ask for the student’s class and a parent’s contact details. For a supplier enquiry, ask for the product, quantity and delivery country. The structure stays the same: short, clear, mobile-friendly, with consent checkboxes kept separate from the rest of the form.
Before you publish, ask a colleague to fill in the form on their own phone. Watch where they hesitate: that is usually the field to simplify or explain.
For more form ideas, return to online forms in Grenada, or build a dedicated newsletter sign-up form.