If you’ve outgrown your current form builder—or you need tighter security and simpler workflows—this guide explains why Mailpro Forms & Surveys are a strong Mailchimp form alternative, especially when you care about password protection, data privacy, and ease of use.
Why teams look for a Mailchimp form alternative
Marketers and admins usually switch form tools for a few practical reasons:
- Security needs: You must limit who can access a form (internal teams, VIP clients, event staff) or protect sensitive submissions.
- Compliance: You want GDPR-friendly data practices and European/Swiss hosting.
- Simplicity: You need a builder that anyone on the team can use—fast—without complex setups.
- All-in-one stack: You prefer one platform for email, SMS, forms, and surveys so data stays consistent and reports are in one place.
Meet Mailpro Forms & Surveys
Mailpro combines an easy builder with serious protection features and privacy-first hosting. You can create branded forms and surveys in minutes, route data where it needs to go, and stay in control of who sees and submits.
What you can build—quickly
- Lead gen and newsletter sign-ups
- Event registrations (with attendee caps)
- Customer feedback & NPS® micro-surveys
- Support intake and internal request forms
- Ordering & reordering requests (B2B)
- Teacher/parent or HR workflows requiring restricted access
Security & access control made practical
Password-protected forms let you restrict access to approved participants only—perfect for internal checklists, private beta sign-ups, or classroom/club workflows. Add a password in seconds, share the link, and you’re done.
Beyond passwords, you can reduce spam and abuse with options like required consent checkboxes and throttling (limit submissions per device/time window). Hosting in Switzerland helps you meet strict data-sovereignty expectations.
Privacy by design
Mailpro is built with a privacy-first approach and European data protection in mind. For many organizations, knowing where data is stored and how it’s processed is as important as the feature set. With Mailpro, that story is clear and simple.
Easy builder, beautiful results
Drag-and-drop fields. Rearrange sections. Add your logo and brand colors. The form editor is intentionally simple, so non-technical teammates can publish a form in minutes—and power users can still get granular when needed.
Key form features at a glance
- Password protection for gated access
- Multilingual labels and messages
- Conditional fields and logic (show/hide based on answers)
- File uploads with size/type limits
- Custom confirmations & thank-you pages
- Email alerts to specific teammates based on answers
- Export submissions to CSV when you need a quick hand-off
Forms and Surveys, same platform
Sometimes you need a form; sometimes you need a survey. With Mailpro you can do both without juggling tools or APIs. Build quick polls, satisfaction surveys, course feedback, or full research questionnaires—and keep everything tied to the same audience.
Explore Mailpro Forms or jump straight to Mailpro Surveys.
Workflows that save time
What happens after someone hits “Submit” is where your team saves hours. Mailpro helps you move faster:
- Autoresponders: Send a tailored confirmation email with next steps or links.
- Internal notifications: Notify the right person or team automatically.
- Segment updates: Add respondents to the correct list or tag for future campaigns.
- Follow-ups: Trigger a survey after a support case, or a welcome sequence after a signup.
Built for schools, NGOs, clinics, and SMBs
Whether you’re handling club registrations, volunteer onboarding, parent authorizations, or patient satisfaction checks, you often need restricted access, clear consent, and data handled carefully. Mailpro gives you the control to do all three with minimal setup.
Comparison: What teams appreciate after switching
| Need | What teams want | How Mailpro helps |
|---|---|---|
| Restrict access | Gate a form to a private group | Password-protected forms in a few clicks |
| Data privacy | European/Swiss-hosted, GDPR-friendly | Privacy-first approach and clear data handling |
| Ease of use | Non-technical users can publish fast | Clean builder, drag-and-drop fields, simple styling |
| All-in-one | One place for forms, surveys, emails, SMS | Native Forms and Surveys + messaging |
| Follow-ups | Instant responses and internal alerts | Autoresponders, team notifications, segmented tagging |
| Reporting | View responses quickly; export when needed | In-app results, CSV export, and unified stats |
Popular use cases (with quick setup tips)
1) Private event RSVPs
Create a password-protected RSVP form, add a field for +1s, and cap total responses. Send an automatic confirmation with the event map and instructions.
2) Internal requests (IT, Facilities, HR)
Use conditional logic to show the right fields by request type. Notify the correct team automatically based on a dropdown selection.
3) Classroom or club workflows
Gate the form with a password shared only with parents or members. Add a consent checkbox and send a PDF link or next-steps email right after submission.
4) Customer feedback & NPS®
Run quick micro-surveys after purchases or support cases. Tag respondents to follow up with the right message (promoters vs. detractors).
Getting started in minutes
- Open Mailpro Forms or Mailpro Surveys.
- Pick a template or start from a blank form.
- Drag fields into place, add your brand, set your password (if needed).
- Configure autoresponder and internal notifications.
- Publish and share the link—or embed it on your site.
FAQs
Do I need a developer?
No. Most teams publish their first form in minutes. If you want to embed on your website, you can paste a short snippet.
Can I protect a form with a password?
Yes. You can gate access with a password to keep responses private and limit who can submit.
Where is my data hosted?
Mailpro takes a privacy-first approach with Swiss hosting and GDPR-friendly practices.
Can I send emails or SMS after a submission?
Yes. You can trigger confirmations, internal alerts, or add respondents to the right segment for future campaigns.
What about surveys—are they separate?
They’re built into the same platform. Switch from a form to a survey when you need branching questions, scales, or deeper analysis. Start here: Mailpro Surveys.
Try Mailpro as your forms & surveys alternative
If you need a forms tool that’s simple for your team—but takes security and privacy seriously—Mailpro is a great fit. Build fast, protect access with passwords, and keep your data where it belongs.
Create a form or explore surveys today.