Event registration form template

This event registration form lets guests save their spot in under a minute, whether you organise a conference, an open day, a workshop or a private party. You collect names, contact details and guest information in one list, ready for check-in.

What is this event registration form for?

Publish it as soon as you announce your event to manage online event registration without spreadsheets or email back-and-forth. Participants give their name, email and phone number, then say whether they are bringing a guest; if they are, the form asks for that person's details too. A question about upcoming events lets you grow your audience, an open field captures dietary needs or accessibility requests, and a consent box covers the use of personal data.

Who is it for?

• Companies organising seminars, product launches or customer evenings
• Associations planning general meetings, dinners or fundraisers
• Schools and universities hosting open days
• Venues, galleries and shops running workshops or private views

How to adapt it in Mailpro

• Change the questions and texts, add the event date and place to the introduction, and apply your logo and colors.
• Conditional questions already show the guest fields only to people who answer yes; use the same logic for meal or session choices.
• For a paid event, add online payment so the ticket is settled at registration.
• Tag contacts who want to hear about future events and invite them later with a Mailpro newsletter.
• Share the form by link, QR code on posters or directly in your invitation email. Registrations arrive in Mailpro.

Tips

• Put the essential practical details (date, time, address) at the top so nobody has to search for them.
• Ask only what you will use on the day; every extra field lowers the sign-up rate.
• Send a reminder to registered guests a few days before the event.

Frequently asked questions

How do I turn this into my own event registration form template?

Copy it into your Mailpro account, adjust the fields once, and duplicate it for each new edition.

Can I use it as a simple event sign up form?

Yes. Remove the guest and phone questions and keep name, email and consent for the quickest possible registration form.

Can I limit it to one guest per person?

The template asks about one companion. If you allow more, duplicate the guest fields or add a question on the number of guests.

Questions in this template

1. What's your full name?
2. What's your email address?
3. What's the best phone number to reach you?
4. Will you be bringing a guest?
   Yes · No
5. Your guest's full name
6. Your guest's email address
7. Your guest's phone number
8. Would you like to hear about our upcoming events?
   Yes · No
9. Anything we should know?
10. I agree to the use of my data